| 8 weeks prior to sponsor deadline* |
PI contacts Health Colleges Research Services (Proposal Request Form) with intent to submit proposal and provides the following information:
• Solicitation #/URL/Pdf copy
• PI name
• Department
• Names and Role of others involved (MPI, co-Investigators, Key Personnel, Staff, etc)
• Budget needs (personnel needs, travel, supplies, equipment, consultants, subcontracts, other)
• Due date
An HCRS Research Administrator will be assigned to work with the PI to begin budget drafts, read the RFP and discuss special needs of the project: Intellectual Property issues, Clinical Trials, CostShare, Space, Foundation, etc. PI needs to discuss costshare and other special circumstances with Department Chair/Associate Dean for Research as needed.
*We understand that solicitations may be released with less than 8 weeks’ time before the due date or that PIs are sometimes asked to serve as a subaward investigator with limited notice from the lead institution. Our team remains available assist.
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| 5 working days prior to deadline |
All final documents to HCRS Research Admin for checking, conversion to PDF, uploading; to route the Proposal Development Document and complete the proposal package; and PI review of the proposal package. Items needed for routing: final Project Summary, final text, final references, final Budget, final Budget Justification, final Subcontract documents, final Project Title. Additional items needed for package: All letters of support, biosketch, current & pending, appendices (if allowed), etc. |
